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Project Coordinator

Project Coordinator

Since 2008, Happy Socks have turned everyday items into colorful, high quality design pieces. Today Happy Socks’ products spread happiness in over 90 countries and on every continent of the world. The Happy Socks story shows that anything is possible with creativity and dedication! 

We’re now looking for a Retail Design Project Coordinator, Happy Agency’s (our in-house agency) new spider in the web, to join Happy Socks HQ in Stockholm. In short, you’ll be responsible for overseeing all production related projects within the Retail Design Team. The team designs and produces assets (displays, packaging, POS materials etc.) for department stores, trade shows and our own stores all over the world. 

You’ll coordinate and manage incoming requests to the Retail Design Team, to make sure production runs smoothly and assets are delivered on schedule. This also includes following up on quotes and prototypes, as well as optimizing the briefing and working process between the team and other departments. 

You have experience from working with creative teams, retail and external vendors & suppliers. Your ability to stay on top of things in a cool, calm and collected fashion, is your greatest asset. 

Tasks & Responsibilities

  • Manage all internal and external requests to the Happy Agency Retail Design Team 
  • Turn briefs into production projects
  • Track progress of tasks, understand dependencies, and communicate status to project stakeholders
  • Check prototypes & production samples with designers and send feedback to factories and suppliers
  • Liaise with the Supply department and factories regarding sourcing, production, deliveries & lead times etc.
  • Produce box labels, assembly instructions and info sheets (in Excel, Illustrator / InDesign)
  • Manage and organize archive of creative assets
  • Support Agency Director in various tasks as time allows

Requirements / skills

  • 3+ years’ experience from a similar role, preferable from a creative agency, production company or an in-house agency
  • Excellent project management skills
  • Experience from working with external vendors such as factories and suppliers 
  • Organized, detailed and deadline-oriented - but still able to see the bigger picture
  • Solid experience of working with Retail 
  • Ability to check understand quotes & specification
  • Passion for design, product and customer experience
  • Knowledge of Adobe software such as InDesign and Illustrator (for asset specs)
  • Fluent in English, any other language a plus
  • Knowledge of paper/card stock & print techniques a plus
Apply for this job

Or, know someone who would be a perfect fit? Let them know!


Valhallavägen 66
11427 Stockholm Directions career@happysocks.com

Workplace & Culture

When we’re not getting the job done, we're all about having fun at our Stockholm HQ! Our office is based in a grand ex-embassy building in central Stockholm, and each floor is decked out with quirky decor - there’s even a dedicated table tennis room for when you need to take five.

Being in Sweden, we love making time for fika, each month we throw afterwork drinks and we often plan team activities to keep morale high. We believe work should be fun, and we do everything we can to make sure our employees feel the same.

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